Speed up your billing process with our invoicing solution
Electronic invoicing is now therule rather than exception. It makes sense, as quick delivery of invoices usually also ensures a faster payment. With e-invoicing you can safely and securely send invoices to any customer in the world, no matter how many. And in the format the customer wants.
Automate and standardise your billing process and instantly save time and costs in manual invoice processing. The software transforms billing data and ensures that all relevant information is included in each document. The invoice is then sent with a payment link and delivered in the customer’s preferred format. For example, via SMS or e-mail.
Much more than PDF email
Real electronic invoicing requires more than an email with a PDF attachment. Pure e-invoicing means that a payment link is immediately included in the invoice alongside all other relevant information and in line with international standards and regulations. In addition, customers can view the invoice in their own accounting system, ask questions about it and provide feedback on it. Think, for example, of an error in the addressing. The status of the invoice is fully clear for both you and your customer via track & trace. This contributes to a correct follow-up.
Easily add payment links with our invoicing solution
With a direct payment link in your invoice you make paying safe and easy. This reduces the risk of non-payment and at the same time increases customer satisfaction. A win-win situation. In our invoicing solution, you can easily include payment links from various Payment Service Providers, like Buckaroo, Tikkie Business, AcceptEasy or Unified Post.
Our partners in invoicing
We work closely with our partner Order2Cash to bring you our invoicing solution. You can use the invoicing solution independently or integrated with our debtor management solution, CreditManager. The integration allows users to add payment links to their dunning workflows, thus ensuring customers can pay easily, quickly and securely, thus reducing your DSO.
After an order has been placed and you have checked whether there are risks associated with this customer, you can invoice the order. This is often done electronically, via e-invoicing. The software transforms invoice data into a format requested by the customer and automates the delivery of invoices via any desired channel. This gives your customers the option to pay how and when they want. Customers are happy and pay faster. Onguard offers its customers a highly advanced and integrated invoicing solution within the order-to-cash platform.
Would you like to know more about e-invoicing?
The dashboard gives you a real-time complete overview of invoices on a daily basis via a simple interface. In addition, there is a control track for each order in the application which includes time of entry, electronic signatures, delivery times and number of interactions. Each invoice is archived with corresponding attachments for both shippers and recipients. This way you always have insight and overview.
Invoicing is integrated within CreditManager, but can also be used separately as a web service in your own portal. With our invoicing solution, optimise your invoicing process: simple, accessible, secure and tailored to the needs of your customers. This ensures a faster payment and while increasing customer satisfaction and your cash flow.
If you want more information about our invoicing solution, download the free factsheet
What is a payment link?
A payment link is a way to request payment from customers who are paying for your goods or services sent to customers via email, Whatsapp, text message, or any other digital/online channel of communication that you use with your customer.
Once those customers click the payment button they’re taken to a payment page showing the amount due. There they can securely fill in billing and shipping information and complete the payment.
Can we send communication with a payment link?
Integrating a payment link in your dunning process ensures that your customers can pay easily and securely, and can help to rapidly reduce the overall time to payment. It allows you to accept payments from customers no matter where you or they operate.
Regardless of the situation, you would like to use a user-friendly solution to handle the payment in the most flexible and efficient way. Whether it’s an invoice process, a collecting process or a mobile transaction. Together with our partners, we integrate and connect our tools to provide you with the best possible solution. Some of our partners support the integration of payment links within CreditManager, making it possible to e-mail manual and batch reminders that already include the payment link. When a scheduled communication action is processed in CreditManager, a data file is created and can be sent to your communication partner. This file can be further extended with payment links, which enables you to send reminders with a payment link using different communication channels. Additional payment feedback can be imported back into CreditManager.
"We have moved from manually recorded payment arrangements to an automated process. That means that we can identify a failure to abide by the arrangement earlier, and we can therefore respond more rapidly."
Credit Management consultant
"We have realised a number of benefits since implementing CreditManager in
two of our companies, with cashflow having increased by about 20%. Also, we
have a high volume of clients with about 100,000 customers over the client base and the new system has enabled us to communicate with these customers as and when we want to."
Group Head of Collections
"In addition to that specialized credit management software from Onguard offers a lot of insight and provides structure, the system really thinks along with us."
"CreditManager of Onguard offers tangible relief for us. Before, we tried using software of SAP for our credit management. That system is great, but not for the volume of work that awaits us daily. For this, we need specific software packages in addition to the large ERP packages, with which we can assist our customers as quickly and as well as possible. CreditManager serves this purpose."
Peter van Eendenburg
Manager Backoffice & Collecting
Join other leading brands in optimising your order-to-cash process.