E-invoicing: Global compliance for international finance teams
Make e-facturation the powerful starting point of your Order-to-Cash process.
Ensure global compliance for every mandate, automate both sending and receiving via Peppol, and gain real-time control over your cash flow with one seamless connection for 30+ countries. Be fully prepared for upcoming legislation within 8 to 10 weeks and reduce your DSO with the only solution that integrates natively with your credit management.
Remove the complexity from international invoicing.
The world of invoicing is changing at a rapid pace. Waiting for a mandate to take effect (such as in Belgium) carries significant risks: from unpaid international invoices to stagnating sales due to non-compliance. Manual processes and PDF invoices result in a 'delivery black hole', where you have zero insight into the status of your invoice. Onguard E-invoicing connects your ERP directly to the Peppol network and local authorities in 30+ countries, allowing you to resolve issues before damage occurs.
Automate the sending and receiving of all your invoices
E-invoicing is much more than just an IT project; it is a strategic choice to increase control over your working capital. It is the starting point for getting paid faster and ensuring a healthy cash flow. By automating your entire invoicing workflow, you eliminate manual errors, prevent delays, and build a scalable process ready for international growth.
Global Compliance (Plug & Comply)
Reduce your DSO by 7 to 10 days
One central solution for your entire chain
From delivery to collection: close the Order-to-Cash cycle
What makes Onguard unique is our vision that seamlessly connects everything from invoice to payment. Where other e-invoicing providers stop at delivery, we go further. Statuses from the Peppol network (Invoice Response) flow directly back into your Onguard Credit Management solution.
- Confidence upon acceptance: Once an invoice is accepted, you know immediately that payment is on its way, allowing you to forecast your working capital more accurately.
- Immediate action upon rejection:If a technical rejection occurs, an action is immediately created for your team within the Onguard Credit Management solution. You resolve the issue before the due date passes.
This creates a closed 'Order-to-Cash' cycle without information loss. You save time, avoid frustration, and reduce your DSO by an average of 7 to 10 days.
Advanced functionalities for total control over your invoicing
Behind the scenes of Onguard E-invoicing, powerful technology is at work to fully unburden your financial organization. We combine a user-friendly interface for your team with robust security and scalability for IT. Discover the features that allow you to send every invoice with 100% confidence:
- Peppol Access Point: Direct access to the secure, international network for e-procurement.
- ERP-agnostic: Seamless integration with SAP, Oracle, Microsoft Dynamics, NetSuite, and more.
- Compliant Archivering: Automatic, secure storage of invoices for the statutory 10-year retention period.
- Business Rules Engine: Automatically validate invoices against customer- or country-specific requirements before they are sent.
Your choice is the same as theirs
The choice between building or integrating.
Are you compliant with the new mandates?
The time for waiting is over. With the B2B mandate in Belgium now officially in effect and countries like Germany, France, and Poland setting their course for 2027 and 2028, e-invoicing is no longer an option but a requirement for international finance teams. Waiting until the deadline is a risk: it leads to unpaid invoices and stagnating sales due to non-compliance.
A single point of contact, your ERP at the core.
Opt instead for one strategic partner and an IT architecture where your ERP remains the central hub. With Onguard E-invoicing, we seamlessly connect your existing technology to the Peppol network and your credit management. This immediately ensures peace of mind, compliance, and maximum control over your O2C chain.
The power of our integral O2C vision
With Onguard E-invoicing, you can be live within 8 to 10 weeks while closing the loop of your Order-to-Cash process:
- No 'delivery black hole':: Where other providers stop at transmission, Onguard receives an immediate Invoice Response from the Peppol network. You know instantly if your invoice has been received and accepted.
- Immediate action:This status flows directly back into your Onguard Credit Management solution. If an invoice is technically rejected, an action is immediately created for your team, allowing you to resolve the issue before the due date.
- Total control: You work within one integrated chain without information loss, from the initial digital transmission (or reception!) to the final payment.
Choose certainty and speed. Why waste valuable time and resources on an in-house build when you can have access to the most advanced solution today with Onguard? Want to be live before the end of the year? With our approach, it’s possible.
Do you have more questions about e-invoicing? Check below to see if your question is listed. Of course, you can always contact our experts—they are happy to help you further.
Frequently asked questions about E-invoicing
What is the difference between a PDF invoice via email and e-invoicing?
A PDF invoice is simply a digital image of a paper invoice that still requires manual processing. E-invoicing (via the Peppol network) involves sending structured data (XML) directly from one ERP system to another. This eliminates the 'delivery black hole': you know immediately if an invoice has been received, accepted, or rejected, without any human intervention.
What is the Peppol network and why is it essential?
Peppol is a secure, international network specifically designed for electronic procurement and invoicing. It functions much like a 'telephone network' for invoices. Onguard provides you with a certified Access Point, giving you direct access to thousands of governments and businesses worldwide through a single connection, fully compliant with current security standards.
How does Onguard support international compliance and mandates?
Invoicing legislation changes by country and by year (such as the current mandate in Belgium and the upcoming ViDA guidelines in the EU). Onguard proactively monitors these changes in over 30 countries. Our software acts as a universal translation layer that automatically converts your invoice data into the required local format (such as UBL, XRechnung, or Factur-X), ensuring you always remain compliant without having to modify your own systems.
Can I use Onguard E-invoicing for both sending and receiving invoices?
Yes, this is an integral solution for your entire administration. You can not only send digital invoices to your customers but also automatically receive and process incoming invoices from suppliers. This ensures a fully digitized accounts payable (AP) and accounts receivable (AR) process.
Does Onguard E-invoicing work with my current ERP system?
Our solution is designed to be 'ERP-agnostic.' This means it integrates seamlessly with virtually any system, whether you use SAP, Microsoft Dynamics, Oracle, NetSuite, or a specific legacy package. Through a modern API connection, we link your current landscape to the Peppol network without requiring a complex overhaul of your IT infrastructure.
6. How does the connection lead to a lower DSO (Days Sales Outstanding)?
Because you receive real-time status updates (Invoice Response), you can see immediately if an invoice has been technically rejected by the recipient. Instead of discovering 30 days later that an invoice never arrived, you can take action within minutes. Due to this acceleration in the chain, our customers see an average DSO reduction of 7 to 10 days.
How long does it take to go 'live' with e-invoicing?
While building an in-house connection often takes 12 to 24 months, the implementation of Onguard E-invoicing is typically completed within 8 to 10 weeks. This means you can become compliant in the short term and start benefiting from process improvements well before new international deadlines pass.
What is the benefit of integration with my Onguard Credit Management solution?
This is where our integral O2C vision comes to life. With us, e-invoicing is not a standalone technical process, but the starting point of your collection process. Status information from the Peppol network flows directly back into your credit management workflows. For example, a technical rejection immediately triggers an action for your team, allowing disputes to be resolved before the due date is reached.
Be prepared!
Live with e-invoicing this year?
Waiting for the next international deadline is a risk that can directly harm your cash flow. After all, a missed mandate means unpaid invoices and stagnating sales. While an in-house project can take years, Onguard E-invoicing makes you fully operational and compliant within 8 to 10 weeks.
Stop treating e-invoicing as just a technical challenge; make it the engine of a healthy Order-to-Cash cycle. Our experts are ready to help you find the shortest path to a future-proof administration.
